What to Do After a Test and Tag Appointment
As a business owner, part of your responsibilities is to schedule regular test and tag appointments to comply with safety regulations in the workplace. However, your responsibility doesn’t end with just having the appointment itself. There are five more steps you need to take after every inspection, and we’ll go through each one:
1. Document the testing date and service provider
One of the most important things you should do is to document the details of your test and tag appointment, especially the testing date and service provider. This will help you determine when your next appointment should be. It will also give you a handy reference in case you need to follow up on anything.
By documenting your service provider, you can pinpoint who exactly is accountable for testing and tagging your equipment. Keep their contact details for future use, such as scheduling your next appointment, requesting replacement records, and clarifying any questions you might have.
2. Keep a record of the results
Aside from the details of your last appointment, you should also keep records of the actual results. This will include copies of the specific tests that were carried out, an inventory of the equipment tested, and the tags provided. It’s important to keep this information on hand so that you can determine whether any of your equipment needs repair or replacement.
If you lose your report, you can try contacting the service provider to check if they can provide you with another copy. Most will have an internal database that should have your records on hand.
3. Crosscheck all tags, equipment, results, and invoices
While you can leave all the technicalities to your service provider, it is still your responsibility to crosscheck everything from the tags to the invoices to make sure that the job was done properly and everything is in order.
Review all the details to spot any inconsistencies or anomalies. If you find any, follow up with your service provider to reconcile any differences.
4. File proof of testing documents for compliance
Keep internal records of all your testing documents. By doing so, you will have a complete picture of every test and tag appointment, including what problems were identified, what activities were carried out and why, and how long the process took.
Make sure to file these documents somewhere safe and organised. You may run into situations where you’ll have to provide these as proof of safety compliance, especially in cases where an actual accident occurs at your workplace.
5. Keep track of the next service due date
While there are test and tag service providers who provide free reminder services, you should still keep track of your next service due date. After all, testing and tagging should be carried out regularly to ensure long-term safety.
There are even specific mandates outlined by AS/NZS 3012 (minimum requirements for the design, construction, and testing of electrical installations that supply electricity to appliances and equipment) that your business will have to follow. Here’s a quick reference of different workplace environments and the required frequency of electrical testing and tagging:
- Demolition and construction environments: every 3 months
- Factories, workshops, places of manufacture, assembly, maintenance or fabrication: every 6 months
- Residential type areas (hotels, residential institutions, motels, boarding houses, halls, hostels accommodation houses, etc): every 2 years
The Test and Tag Experts You Can Rely On
For quality testing and tagging services, including electrical safety compliance, regular maintenance, safety checks, and inspections, reach out to our experienced and fully qualified team of experts. We ensure that all our experts undergo continuous safety training, so they are always up to date with the latest electrical safety requirements and innovations.
We provide the following testing and tagging services to help keep your business safe:
- Reminder Service – We will let you know before your equipment and appliances are due again for retesting so you don’t lose track.
- Data Management Service – We will keep an accurate record of your testing results for you.
- Repairing of Faulty Items – We can repair faulty items for you or coordinate with our partners to ensure that your appliances are well taken care of.
- Safe Work Method Statements (SWMS) – Every time we visit your site, we will conduct a risk assessment of your environment and report any hazards to you.
We have everything you need in one team, including a wide range of services like fire extinguisher services, testing and inspection, fire hose reel testing, fire blanket inspection, electrical testing and tagging, RCD testing, and even microwave testing.
This is why Jim’s Test & Tag is the most trusted name for testing and tagging services by businesses from all throughout New Zealand.